Privacy Policy

Let’s Talk Foundation > Privacy Policy

Privacy Policy

Let’s Talk Foundation(hereinafter referred to as “the Foundation”)will ensure appropriate usage and protection of private information.
The Foundation recognizes the importance of private information acquired through our activities and hereby establishes the following stipulations pertaining to the handling of private information based upon Japan’s Private Information Protection Law and related laws and ordinances to appropriately manage and operate such private information.

1. Definition
“Private information” in this policy refers to the information about individuals as it pertains to their private lives and any information that can identify specific individuals through information containing names, addresses and other descriptions and easily verified by other source of information.

2. Acquisition and Usage of Private Information
The Foundation shall acquire name, address, email address, telephone number and other information of individuals for following purposes.
Any usage for other purposes than those stated here will require advanced notice.
1.Membership control such as registration, confirmation of identity and withdrawal
2.Announcement of the Foundation’s activities and events (hereinafter referred to as“activities”), confirmation of application and reporting of such activities.
3.Control and operation of community (including social media on internet) created through the Foundation’s activities, information exchange and promotion of social gathering within such community, introduction of such communities to whom may be interested to join, and providing the information which the Foundation thinks is highly valuable to the member of the community.
4.Publish name or trade name of members (Active Contributors, Financial Contributors), Collaboration Partners of which the Foundation cooperates with, and other individuals who support the Foundations activities in the Foundation journal and other publications.
5.Delivery of publication (journals), educational materials, event invitation for activities and other information deemed to be useful.
6.Delivery of receipt, thank-you letter, commemorative goods to donations and event sponsors.
7.Responding to inquiries
8.Other operations for smooth activities as deemed necessary.

3. Third Party Disclosure and Supply
The Foundation shall not disclose and supply private information to third parties except for the following.
1.When consent of the person obtained.
2.When legally obliged.
3.When requested by public sector and civil service within their range of legal authority.
4.There may be cases when the Foundation supplies necessary information to outsourcing contractor with the purpose of processing receipt of donation, handling information and delivering of journals, event invitations, and commemorative goods. When engaging in such third-party supply, the Foundation gives sufficient consideration to the selection of third-party and ensures the protection of private information provided to the outsourcing contractors.

4. Disclosure and correction for your private information
The Foundation shall respond quickly in accordance with law and this privacy policy, when individual wish to disclose, correct, make additions to, delete, terminate the use of information, and other inquiries regarding private information after proper verification of identity. Please refer section 6 for such requests.

5. Request for termination
The Foundation shall respond quickly in case of cancelling or resuming of requests regarding section 4. Any individuals who do not wish to receive invitations and information may contact the Foundation for the processing of such requests.
6. Private Information Inquiries Desk
For inquiries regarding private information, please visit the inquiry page on the Foundation website (http://www.lets-talk.or.jp/) or contact by email (lets-talk @live.jp).
7. Revision of our Privacy Policy
The Foundation complies with Japanese laws and regulations regarding private information that is obtained and will revise as necessary.
When it becomes necessary for the Foundation to make any changes to this privacy policy, the revised privacy policy shall be posted on our website. Revision become effective based on the date the revision is published on the Foundation website.

Establishment date: March 22, 2015

Let’s Talk Foundation > Privacy Policy

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